Sunday, October 24, 2021

What is a Relieving Letter and How to Write It?

Everything About Relieving Letter

Every employee or any higher-up works in an organisation or company to have a stable income and help to improve business functions that are carried out by an enterprise.

However, there is no employee that can stay forever under organisation. For instance, some employees felt like this company is not conducive for themselves, other reasons are exploring other better opportunities outside the organization or company, or maybe searching for a platform for skill development.

For exploring some brilliant jobs or maybe educational or private issues, a relieving letter is a mandatory for employees or higher-ups. It is a formal letter that is issued to an employee at the time of leaving an organization.

It is a formal way of communicating to the employee that the resignation has been accepted. A relieving letter is required at the time of joining a new company. It should clearly mention the on board time and that the employee has no dues with the organization. 

Leaving Company
Leaving Company

Relieving letters is very significant to those employees who wanted to leave from organisation or company and act as an evidence.

It states that the employee is relieved from all the duties and responsibilities, when the employee has served the notice period and is going to leave the organisation after serving the notice period.

When submitting a relieving letter, there is a need for two-way communication between organisation and employees. A lot of detailed information must be written in black and white for confirmation to resign from the job.

Besides, a resignation letter also can be proved to your new organization that you join in the future, so that they will appreciate you as experienced employees with expert skills.  

A relieving letter can also contain a short description of ourselves defining the soft skills or management skills. The relieving letter format is necessary as it contains the joining date, CTC details, last working day details and additional relevant information which help a candidate to get an offer letter from the next organization.

It depends entirely on the person who is responsible for issuing you the relieving letter, whether to include such information or not. 

Sample Template
Sample Template

Nowadays mostly organizations do not proceed ahead with the candidate profile despite being selected through the interview process if the candidate does not acquire a relieving letter. 

Why is the relieving letter important? Your relieving letter from the previous employer shows that you have cleared all the dues and have no work pending there. A relieving letter helps your new employer to trust you fully and begin the work.

Certain organizations pass on confidential information to their employees. Relieving letters help organizations to make sure that the employee who is going to resign is completely relieved from his duties and is not carrying any of the company’s data or internal property.

A relieving letter displays the professionalism exhibited by the company and the candidate. The format of the relieving letter and its issue is crucial for the new employer to understand the professional background of its new recruit.

A relieving letter is important for a clean exit policy. Top companies in various sectors prefer candidates with a relieving letter along with other documents while entering their company. 

Relieving Letter Format
Relieving Letter Format

Therefore, a relieving letter requires a format to follow for letting the organization approve the letter. Don’t forget the letter must be in a healthy and good note. 

  • Date of Issuance of Letter
  • Detail of the Employee’s (full name, employee ID, designation, department and the name of the organization)
  • Subject/Reference (Relieving Letter)
  • Employee’s Resignation Details
  • Statement of Resignation
  • Signature (Signature of the Employer, Name of the employer, Designation, and the Date of Issue)
Tomato FreshNews
Tomato FreshNews
I am professional content writer and owner for Tomato FreshNews. I have more than 10 years experiences in writing articles and creating promotional contents. I am looking for opportunities to work with various industries in the future.

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